Document Management software assist in handling and organizing documents. Such software makes it possible to deal with thousands of software simultaneously without losing track of data and substantial information. People look for Document Management Software (DMS) to enhance file security, improve regulatory compliance, easier and quicker access to files, document backup and retrieve documents and never worry about documents and the information contained in them getting misplaced. These software replace human effort and maximize productivity. In this article we shall learn about 10 free Document Management software for Window and Mac. And PDFelement Pro is the best PC document management software available to users to manage and organize PDF documents.
Top 10 Free Document Management Software
1. SutiDMS
SutiDMS is a document management software tool that allows you to organize and manage pages, and share critical business content. SutiDMS is fully integrated, making it easy to collaborate with team members, manage project tasks, and make final approvals once a project is complete. You can work online anywhere, anytime with SutiDMS.
Key Features:
Sejda PDF Editor. Lets you load PDFs from other websites. Supports adding hyperlinks. PDF Reader X 2.3 for Mac can be downloaded from our website for free. The software lies within Productivity Tools, more precisely Office Tools. This Mac download was checked by our antivirus and was rated as clean. The following versions: 1.20 and 1.2 are the most frequently downloaded ones by the program users. Download a free trial of PDF Expert – the best PDF software for your Mac. Enjoy advanced reading layouts, powerful PDF editing and classical annotation tools.
It provides unlimited tasks management and unlimited subtasks management.
This employee time management tool has features for employee sign-ins, sign outs, and break monitoring, allowing you to keep an accurate daily log of employee work time.
It has been integrated with SutiSign eSignature solution to simplify the approval process.
2. OpenDocMan
OpenDocMan is an open source DMS designed to centrally store and access documents. It has an easy to use interface which is very intuitive and attracts users. It has a Web-based deployment and compatible with Windows and Mac. You may also use it as an App on iOS, Android, Windows or Blackberry devices. The document management software can be free downloaded full version.
Key Features:
Enables Application sharing and Application security.
Document storage and indexing is its key features
Supports multiple languages.
Workflow and e-mail management is also possible with OpenDocMan.
3. LogicalDOC
LogicalDOC is an open source document management software and a cross platform Document Management Solution. It has cloud based storage which allows you to access you documents anywhere, anytime. It works towards saving your enterprise’s time and enhance its efficiency and productivity. The open source version allows users to use the features for free.
Key Features:
Its intuitive interface does not require any training to use it.
It automatically imports all business documents and stores them centrally.
Its central repository keeps all files safe and secure at one place.
4. OpenKM
OpenKM Document Management Software is developed to manage and organize all your digital Files and documents to simplify your day-to-day work and improve your efficiency. It is an Enterprise Content Management software to store, track, edit and mange e-documents.
Key Features:
It enables Metadata capture and classifies documents easily.
Reduces operational time by automated workflow execution.
Improves the quality of documents and keeps them secure.
Ensure high degree of accuracy during document searches.
5. Bitrix24
Bitrix24 is an easy and free online document management software which has a web and cloud deployment, both. It also gives users the flexibility to work on Android and iOS devices through it mobile App.
Key Features:
Classifies private and shared documents.
Easily collaborates documents of the same type.
It keeps the old and deleted Files in its record too along with the new and updated versions.
Document Lock is its key feature.
6. M-Files
M-Files makes document management an easy task by storing all files at a centralised place. It even has the capability to connect your existing folders and systems with smart, built-in AI technology that categorizes and secures your information automatically, without you having to lift a finger.
Key Features:
Organizes and structures content to manage documents.
Automate manual workflows and allow employees to work more productively.
All changes made to the documents are recorded and tracked.
This online document management software offers clear and friendly user interface.
7. OnlyOffice
OnlyOffice is a free personal document management software and the most powerful and feature rich web Office Suite. It can edit documents online and manage them with its multifunctional services to cut costs and save time.
Key Features:
One of a kind online document editor for HTML pages.
Real-time collaborations with teammates to work and manage documents together.
Enables creating presentations online.
8. FossLook
FossLook is a fully loaded and very powerful e-document management tool which organizes all your files by doing away with paper documents and storing important information in its system.
Key Features:
Using FossLook will improve the efficiency and productive of your organizations and lead to better growth and financial results.
This software can be put to use depending on the needs of the enterprise.
It improves business and workflow automations.
9. Microsoft SharePoint Online
MS SharePoint Online helps in managing knowledge, content and documents quickly to enhance team work and make Document Management seem like an easy task. It includes file sharing and storage, content management and external sharing.
Key Features:
Keeps documents and files secure by preventing hacking.
Collaborations with other Microsoft software enable smooth document management.
Users can find the information they're searching for in minutes through an easy and efficient search functionality.
10. Dropbox Business
Dropbox business is another variant of Dropbox designed for business enterprises to enable them to share documents easily. Dropbox Business is great to make coworkers, employees and teammates work together, share data instantly and work on it simultaneously. It works on Windows/Linux PC and Mac. It is also available as an App for Android, Windows and iOS devices.
Key Features:
Allows users to tracks various activities.
Equipped to remotely wipe and transfer Files.
Unlimited Storage and file recovery tools.
PDFelement Pro - An Excellent PDF Document Management Software
PDFelement Pro is the best PC document management software available to users to manage and organize PDF documents. This software can be downloaded to your Windows PC or Mac. It can edit, convert and securely share PDF Files and also deal with scanned documents via OCR technology. This DMS to manage PDF Files if well equipped to tackle all types of PDF documents.
Key features of This Document Manager Software:
Editing text, images or pages individually or in a batch.
Highlighting, stamping, signing, crossing out, underlining, adding sticky notes, text boxes, etc. or free hand drawing on a PDF File is made possible.
Converting a PDF to any other file format, combining PDFs or splitting them into different PDF.
Filling an online PDF Form or creating one is an easy task with PDFelement Pro.
This free program provides password protection and secure sharing options, as well as watermark capabilities.
You can bookmark PDFs, as well as customize content and add bates numbering.
2020-09-11 17:49:35 • Filed to: Choose Right Mac Software • Proven solutions
A free PDF compressor for Mac should be able to do three things: adequately reduce the file size, maintain the key data, attributes, and layout of the content, and produce a clean, uncorrupted output file. And it should be able to do all of this for free. PDF compressor on Mac typically comes packaged with downloadable software like PDFelement or Adobe Acrobat DC, but there are also a number of online PDF compression services for Mac users, such as the ones covered in this article. However, only the best will offer advanced size reduction tools for flattening PDF forms, extracting text or images from PDF files, and other features that can help create lighter files while retaining the integrity of the content.
This is our selection of the top 5 PDF compressor on Mac after carefully reviewing feature-richness, advanced options, ease-of-use, and convenience.
5 of the Best PDF Compressor for Mac
#1: PDFelement for Mac: The Best PDF Compressor Software for Mac
A highly capable PDF editor that offers the best PDF Compressor for Mac, PDFelement leads the race with highly advanced PDF optimization features. It also includes several other features that can help you gain control over increasingly large PDF files. A lot of files have content that doesn't need to be there, and this software can strip away all those extras with tools like the flatten PDF module, the ability to extract images or text from a document, batch removal of Bates Numbering and watermarks, and a lot more.
A clear categorization of PDFelement's features would look something like this:
Features
PDF Creation, Editing, Conversion: These three components typically go together in a document workflow - other file types need to be converted to PDF to help maintain their content attributes, such as layout, fonts, etc.; PDFs need to be edited so data, numbers, images, tables, etc. can be changed or updated with new information; and the output is often required in a different file format. This software takes care of all three aspects of PDF management, plus several others listed below.
Create, Fill, Sign PDF Forms: Comprehensive forms management tools at your fingertips at all times. PDFelement for Mac offers a range of templates, extensive form fields, full editing, and creating fillable PDF forms by converting them from non-interactive formats. Digital signatures can legally validate documents, which is useful in remote work scenarios.
Protect, Optimize, Share PDFs: The first step to sharing information online is protecting it with a password and strong encryption. It can also optimize PDFs to reduce file size, which is essentially the ‘free PDF compressor on Mac' tool this article refers to. Finally, PDF sharing is made easy via cloud integration with top services like OneDrive and Dropbox.
Advanced Features: These include batch processing for large queues, form field recognition, optical character recognition, and redaction tools.
Pros
Affordable alternative to Adobe Acrobat DC and Pro DC.
Full set of document and PDF management features.
Clean interface with clear navigation.
Tools are all well-organized by function type and are easy to find.
Options for Standard and Professional versions.
iOS and Android apps available.
Best PDF compressor download for Mac.
Cons
Needs to be downloaded to your Mac.
#2: Cisdem PDF Compressor for Mac
Cisdem is a purpose-built PDF compressor for Mac and one of the best in its class. Standard features include preset compression modes and a simple, three-step process to compress PDFs on a Mac. It offers options to remove unwanted elements that make a PDF file heavy, such as metadata and embedded elements that aren't required for the proper visual rendering of content. It also maintains the best possible quality for images, graphs, and other objects, while optimizing the overall file size as much as it can without the output being distorted or garbled.
Pros
Easy to use - literally no learning curve.
Simple steps to follow unless you require custom options.
Renders visual content at the best possible quality level.
Significantly reduces file size.
Cons
No additional PDF functionality.
Can be used as a free PDF compressor on Mac for only 3 files; upgrade required after that.
#3: Lightweight PDF
Lightweight PDF is an excellent free PDF compressor on the Mac App Store that you can download to your computer. It does PDF compression and that's about it. As the name suggests, it's a relatively small program compared to a full-fledged PDF editor, but it claims to be able to reduce a PDF's file size by up to 90% in some cases. Being a downloadable application, Lightweight PDF also promises to 'Keep your confidential documents offline and private.' It's a good utility to have installed on your Mac for emergency purposes, but if you need PDF editing or other features, this can be an enabler.
Pros
High compression ratio.
Good quality vs. size balance.
User-friendly interface with drag-drop option.
Cons
Automatically overwrites the original so it will be lost unless you have a copy.
Not compatible with other compressible file types.
#4: PDF Expert
PDF Expert is a third-party Mac PDF editor with all basic functions like reading, editing, annotating, form-filling, and PDF merging. It also has a file size reduction feature that's useful when you want to email PDF documents but the files are too big to go as attachments. It also has a feature allowing you to email someone a PDF document right after compression from within the software. You can also choose the compression quality in order to maintain the visual integrity of the content.
Pros
The software is built for Mac.
Lets you control the quality of conversion during compression.
Saves as a new file.
Cons
No advanced PDF functions like OCR and Batch Processing.
No perpetual license for Pro version when you upgrade from free.
#5: Smallpdf
Smallpdf offers a powerful online PDF compression tool that you can use if you don't want to work with a downloadable desktop version. Though not as secure as handling your files natively on your computer, it gives you the convenience of compressing PDFs using a browser on any connected device. The only downside is the upload file size limit. Smallpdf also has other tools in case you need further processing, such as editing, converting, merging/splitting, etc.
Pros
Download Software For Mac
Online access from any device with an Internet connection and browser.
Totally free to use, no watermarking.
Compresses to 144 dpi for easy email sharing and web distribution.
Cons
Only basic compression (up to 45%) is free.
Conversion happens on the cloud; confidential information may be at risk during transit (upload/download).
All of these are great ‘PDF compressor on Mac' utilities and each one is built for a specific purpose. If you want more out of your PDF compression tool, we recommend PDFelement, which gives you basic and advanced features and a pleasing and intelligent interface to work with.